When it comes to procrastination, I’m the queen and it’s never more apparent than when tax time rolls around and I have to recreate the whole year. As reluctant as I am to go through this, I must. This year, before sitting down to tackle taxes I took a little inventory of what I had been spending my time on and why I didn’t get things like this done in a more timely manner (besides that fact that I loathe it). It was an interesting exercise and I came up with some methods to help me be more productive in 2010, that are actually working. Here are tips that I can pass on to you:
First: Contrary to popular belief, multi-tasking is NOT more efficient than just sitting down and focusing on one task at a time. Don’t fool yourself.
Name your priorities.
We think that we know what is important and what we need to get done, however this doesn’t stop distractions that keep us from those priorities. By writing them down clearly it helps us to remember and focus. Write down your top five priorities in your life, in order. Priorities are different than goals. They are less specific and don’t include specific tasks. Things like:
1. Production work accounts
2. Web site sales
3. Writing my novel
4. Healthy living
5. Shows
Post them prominently.
Tape up a copy of these priorities in the places that you spend most of your time. Posting them prominently will help them to seep into your daily thinking.
Observer for a day.
With your priorities on your mind, watch yourself throughout your day. What distracts you from them? When you do something, ask yourself: Does this work towards or against my priorities? As you implement the tips below, continue to ask yourself throughout the day, “Does this action work towards my priorities, or against them” and then make your decision as to if you want to continue.
Manage your distractions.
Once you recognize what your biggest distractors are (you probably already knew), manage them. Is the telephone always interrupting you? Do you get sucked into social networking? Does one blog post lead to another? Are you getting up to do a load of laundry, which leads to emptying the trash,which leads to doing the dishes? etc. Resist the temptation and schedule a time when you will do those things. Try thinking in rewards. ”If I work straight for two hours on one of my priorities, I will spend 15 minutes on facebook.” Stick to the time you give yourself for your reward.
Group Tasks.
Check emails only a few times a day, not every time you get a pop-up notification. Same with phone calls.
Eliminate small tasks quickly.
If you have emails or phone calls that can be done quickly, do them! It takes more energy to have them hanging over your head than it does to just do them.
Make lists and schedule tasks.
I’m not talking about lists of what you need to do, I’m talking about lists of things that keep running through your head. Again, tasks hanging over your head take up brain room and weigh you down. If you’re working and can’t get the fact that you need to get Susie new tap shoes out of your head, put it on your list. Schedule time into your day for these kinds of things…maybe after your work day or on a lunch break?
Everything has a home.
I learned this one from my sister, whose house is always tidy, and I’m still working on it myself. You will get more done if your workspace is organized. Scissors go into the pencil cup, the phone goes on the cradle, papers go into their files, even if just to keep them for later action. Create standing files nearby for “data entry” for receipts that need to be entered, “filing” for items that need to be filed, “to do” for items needing attention, etc. This way, everything is together when it’s time to work on those tasks (and clutter is minimized before that time).
So, those are some things that I recognized and have implemented. It’s the easiest time management ’system’ I’ve used to date. There is something about these simple steps and looking honestly at the way we do things that will make you want to change your habits. Good Luck!
Every year at my studio show I like to try something new. Whether it be a new price point, a simpler style (or more elaborate), a new product, etc. Sometimes they’re a hit and sometimes, not so much. But. One thing I know for sure is, you won’t know if you have a genius idea that changes the way you do things unless you try.
So, today, I challenge you to try something new. With the economy and sales the way they are you might have already realized that you might not have much to lose to go out on a limb. Try something you’ve been meaning to try but haven’t felt ready to take the risk. Here is what prompted me to encourage you in this direction today:
Create your own bead pen and letter opener. As you know, people love to touch beads, and when they can touch, they are more likely to buy. People also like to feel like they’re getting something special, or custom. How many times do you get asked, “Do you have this in blue?” This gives them the perfect opportunity to create their own. This was a hit last weekend at my studio show.
Tips and Tricks for Interactive Sales:
1. Make it affordable. Customers are doing the work of building the piece, you just need to supply the components. Make it worth their while. In my pen display the blank pens and letter openers are $10 and beads are $2 each. A pen averages $26-$32. Not bad for a handmade gift that you had a part in creating.
2. Variety. Make sure you have enough options but not so many that it is overwhelming. Blue and black are popular so I have more of those out but only one of every other color. When they sell, I replace them. If there is too much out it is overwhelming to the eye. Also, if you have say, ten of each color pen blank out it doesn’t look as ‘exclusive’. They look a dime a dozen which cheapens the perception.
3. Examples. Be sure to have finished examples to show customers what is possible. You may also sell them as is, which is always fun because then you get to make more!
4. Workspace. Make sure there is enough room so that your interactive station is not interfering with the rest of your show.
There are still people who want just the finished product. Give them plenty of room to shop where they won’t be crowded by those who want to stand around taking their time creating a work of art.
5. Packaging. Be sure to have gift boxes. These are the types of items that should be affordable enough for gifts. Hang tags telling a bit about you as the artist or the process is a nice touch for gift items too. Make sure they have your contact information on them.
6. Suggest uses. Since they’re affordable for gifts, help them see who would like them. I know, I know, artists don’t like to hard sell or upsell. But this is a perfect opportunity. I like to point out that letter openers are great gifts for men, who you can’t always buy jewelry for. Or, at this price, they’re a great teachers gift. Or, for that person that has everything.
7. Try it out. In this instance especially, these pens are so nice, give them an opportunity to see how smooth they write. They’ll want one.
8. Versatility. Explain how this isn’t a one-time gift. You can change out the beads depending on mood or season.
9. Encourage kids. Yes, I said it. Encourage kids to touch and create. Who can say no to a kid who has come up with something special for that special someone? You might be surprised at how well kids do with this.
So, there are some of the reasons behind the interactive station I had at my show this year and why I think you might benefit. This idea can be adapted to many things in the jewelry/bead world. What about your medium? How can you include the customer in the process? Trust me. It will draw them in, others will see the crowd gathered and wonder what is going on and people will talk. If they love it, they’ll do the selling for you!
p.s. If you want to have your own bead pen display, I get mine from Mark at the Bead Pen Group. He is the creator and patent holder and has some other great beadable items you might want to incorporate into YOUR display. (I don’t get anything for this endorsement, I just love the product).
I love Beads Galore. It’s huge, it’s local, and they have great prices. So, it won’t surprise you that, when I was alerted to this sale I was really excited.
